Security & Data Protection Policy

1. Security Overview

PrimeTime Media implements comprehensive security measures to protect your personal data, YouTube analytics, and revenue information. Our security program is designed to meet industry standards and regulatory requirements.

Security Commitment

• Confidentiality: Ensuring data is accessible only to authorized individuals
• Integrity: Maintaining accuracy and completeness of data
• Availability: Ensuring data and services are accessible when needed
• Privacy: Protecting personal information according to privacy laws
• Transparency: Clear communication about our security practices

Security Framework

Shared Responsibility Model

• Our Responsibility: Infrastructure security, platform protection, and data encryption
• Your Responsibility: Account security, password strength, and access management
• Shared: Identity verification, incident reporting, and security awareness

2. Data Protection Principles

Data Minimization

• Collect only data necessary for revenue optimization services
• Regular review and purging of unnecessary data
• Granular data collection with user consent
• Clear purpose limitation for all data processing

Purpose Limitation

• Data used only for specified revenue optimization purposes
• No secondary use without additional consent
• Clear documentation of processing purposes
• Regular assessment of processing necessity

Data Accuracy

• Regular verification of data accuracy
• User tools for data correction and updates
• Automated quality checks and validation
• Prompt correction of identified inaccuracies

Storage Limitation

• Data retained only as long as necessary
• Clear retention schedules for different data types
• Automated deletion of expired data
• Regular review of retention periods

3. Technical Security Measures

Infrastructure Security

• Cloud Security: AWS infrastructure with enterprise-grade security controls
• Physical Security: Tier III+ data centers with biometric access controls
• Environmental Controls: Fire suppression, climate control, and power redundancy
• Hardware Security: Secure hardware disposal and data destruction

Application Security

• Secure Development: Security integrated into development lifecycle
• Code Reviews: Mandatory security code reviews for all changes
• Dependency Management: Regular updates and vulnerability scanning
• API Security: Rate limiting, authentication, and input validation

Database Security

• Encryption at Rest: All databases encrypted with AES-256
• Access Controls: Database access restricted to authorized applications
• Query Monitoring: Real-time monitoring of database activities
• Backup Security: Encrypted backups with secure key management

Platform Security

• Container Security: Secure container images and runtime protection
• Microservices: Isolated services with minimal attack surface
• API Gateway: Centralized API security and monitoring
• Load Balancing: Distributed architecture for resilience

4. Organizational Security

Security Governance

• Security Team: Dedicated security professionals and incident response team
• Security Policies: Comprehensive information security policies and procedures
• Risk Management: Regular risk assessments and mitigation strategies
• Executive Oversight: Regular security reporting to executive leadership

Personnel Security

• Background Checks: Security screening for all employees with data access
• Security Training: Mandatory security awareness training for all staff
• Access Reviews: Regular review and certification of employee access
• Termination Procedures: Immediate access revocation upon employment termination

Vendor Management

• Security Assessments: Comprehensive security evaluation of all vendors
• Contractual Requirements: Security obligations in all vendor contracts
• Ongoing Monitoring: Continuous monitoring of vendor security practices
• Incident Coordination: Joint incident response procedures with critical vendors

Physical Security

• Office Security: Access controls, surveillance, and visitor management
• Device Management: Endpoint protection and device encryption
• Remote Work: Secure remote access and home office guidelines
• Asset Management: Inventory and tracking of all IT assets

5. Access Controls

Identity and Access Management

• Multi-Factor Authentication: Required for all administrative access
• Single Sign-On (SSO): Centralized authentication for internal systems
• Role-Based Access Control (RBAC): Access based on job functions and responsibilities
• Privileged Access Management: Special controls for administrative accounts

User Access Management

• Account Provisioning: Standardized process for granting access
• Access Reviews: Quarterly review of all user access permissions
• Segregation of Duties: Separation of conflicting responsibilities
• Least Privilege: Minimum necessary access for each role

Technical Access Controls

• Network Segmentation: Isolated network zones for different functions
• VPN Access: Secure remote access to internal systems
• Session Management: Automatic timeout and session monitoring
• API Access Control: Token-based authentication and authorization

6. Encryption Standards

Data at Rest Encryption

• Database Encryption: AES-256 encryption for all database storage
• File System Encryption: Full disk encryption on all servers
• Backup Encryption: All backups encrypted with separate keys
• Archive Encryption: Long-term storage encrypted and access-controlled

Data in Transit Encryption

• TLS 1.3: Latest encryption standards for all web communications
• API Security: Encrypted API communications with certificate pinning
• Internal Communications: Encryption for all internal service communications
• Email Security: Encrypted email communications for sensitive information

Key Management

• Hardware Security Modules (HSM): Secure key generation and storage
• Key Rotation: Regular rotation of encryption keys
• Key Escrow: Secure backup and recovery procedures
• Access Logging: Complete audit trail of key usage

Cryptographic Standards

• FIPS 140-2: Compliance with federal cryptographic standards
• NIST Guidelines: Following latest NIST cryptographic recommendations
• Algorithm Selection: Only approved and secure cryptographic algorithms
• Implementation Review: Regular review of cryptographic implementations

7. Network Security

Perimeter Security

• Web Application Firewall (WAF): Protection against web application attacks
• DDoS Protection: Cloudflare protection against distributed denial of service
• Intrusion Detection: Real-time monitoring for suspicious network activity
• Rate Limiting: Protection against automated attacks and abuse

Network Monitoring

• 24/7 Monitoring: Continuous monitoring of network traffic and anomalies
• Security Information and Event Management (SIEM): Centralized log analysis
• Network Analytics: Behavioral analysis for threat detection
• Incident Alerting: Immediate notification of security events

Internal Network Security

• Network Segmentation: Isolated environments for different functions
• Zero Trust Architecture: Verify every connection and transaction
• Micro-segmentation: Granular network controls between services
• East-West Traffic Monitoring: Monitoring of internal network communications

DNS and Domain Security

• DNS Security: Protection against DNS hijacking and poisoning
• Domain Validation: Certificate transparency and domain monitoring
• Subdomain Protection: Monitoring for unauthorized subdomain usage
• Certificate Management: Automated certificate renewal and monitoring

8. Incident Response

Incident Response Process

1. Detection: Automated detection and human analysis of security events
2. Triage: Classification and prioritization of security incidents
3. Containment: Immediate action to limit impact and prevent spread
4. Investigation: Forensic analysis to determine cause and scope
5. Eradication: Removal of threats and vulnerabilities
6. Recovery: Restoration of normal operations and services
7. Lessons Learned: Post-incident review and improvement

Incident Classification

• Critical: Active breach with data exposure risk (response within 15 minutes)
• High: Potential security compromise (response within 1 hour)
• Medium: Security policy violation (response within 4 hours)
• Low: Security awareness issue (response within 24 hours)

Communication Procedures

• Internal Notification: Immediate notification of security team and management
• Customer Notification: Timely notification if customer data is affected
• Regulatory Notification: Compliance with breach notification requirements
• Public Communication: Transparent communication when appropriate

Evidence Preservation

• Forensic image creation and chain of custody procedures
• Log preservation and analysis for incident investigation
• Coordination with law enforcement when necessary
• Legal hold procedures for incident-related information

9. Business Continuity

Disaster Recovery

• Recovery Time Objective (RTO): 4 hours for critical systems
• Recovery Point Objective (RPO): 1 hour maximum data loss
• Backup Strategy: Multiple geographic locations with encrypted backups
• Testing: Quarterly disaster recovery testing and validation

High Availability

• Redundancy: Multiple availability zones and regions
• Load Balancing: Automatic failover and traffic distribution
• Database Replication: Real-time data replication across regions
• Monitoring: Continuous monitoring of system health and performance

Data Backup and Recovery

• Automated Backups: Daily automated backups of all critical data
• Point-in-Time Recovery: Ability to restore to specific points in time
• Cross-Region Replication: Backups stored in multiple geographic regions
• Recovery Testing: Regular testing of backup and recovery procedures

Service Continuity

• Capacity Planning: Adequate resources for peak usage and growth
• Performance Monitoring: Proactive monitoring and capacity management
• Maintenance Windows: Scheduled maintenance during low-usage periods
• Communication: Advance notice of planned maintenance and updates

10. Compliance & Certifications

Regulatory Compliance

• GDPR: Full compliance with European data protection regulation
• CCPA: California Consumer Privacy Act compliance
• SOC 2 Type II: Annual third-party security and availability audits
• ISO 27001: Information security management system certification

Industry Standards

• NIST Cybersecurity Framework: Implementation of cybersecurity best practices
• OWASP Top 10: Protection against web application security risks
• CIS Controls: Implementation of critical security controls
• SANS Top 20: Protection against most critical security threats

Security Assessments

• Penetration Testing: Quarterly external security assessments
• Vulnerability Scanning: Continuous automated vulnerability detection
• Code Audits: Regular security code reviews and static analysis
• Compliance Audits: Annual third-party compliance assessments

Continuous Improvement

• Regular review and update of security policies and procedures
• Implementation of security recommendations from audits and assessments
• Monitoring of emerging threats and security best practices
• Investment in new security technologies and capabilities

11. Vulnerability Management

Vulnerability Detection

• Automated Scanning: Continuous vulnerability scanning of all systems
• Dependency Tracking: Monitoring of third-party libraries and components
• Threat Intelligence: Subscription to security threat feeds and advisories
• Bug Bounty Program: Responsible disclosure program for security researchers

Patch Management

• Critical Patches: Emergency patching within 24 hours for critical vulnerabilities
• Regular Updates: Monthly patching cycle for non-critical updates
• Testing: Patch testing in development environments before production
• Rollback Procedures: Ability to quickly rollback problematic patches

Risk Assessment

• CVSS Scoring: Risk prioritization using Common Vulnerability Scoring System
• Business Impact: Assessment of potential business impact from vulnerabilities
• Exploitability: Analysis of vulnerability exploitability and threat likelihood
• Compensating Controls: Implementation of additional controls when patching is delayed

Remediation Tracking

• Centralized vulnerability management system for tracking and reporting
• Service level agreements for vulnerability remediation timelines
• Regular reporting to management on vulnerability management metrics
• Continuous improvement of vulnerability management processes

12. Third-Party Security

Vendor Security Assessment

• Due Diligence: Comprehensive security assessment before vendor selection
• Security Questionnaires: Detailed evaluation of vendor security practices
• Certifications Review: Verification of security certifications and compliance
• Risk Classification: Risk-based categorization of vendors and services

Contract Security Requirements

• Security Clauses: Mandatory security requirements in all vendor contracts
• Data Protection: Specific data protection and privacy requirements
• Incident Notification: Requirements for security incident notification
• Audit Rights: Right to audit vendor security practices

Ongoing Monitoring

• Performance Monitoring: Continuous monitoring of vendor security performance
• Security Ratings: Third-party security ratings and risk assessments
• Incident Coordination: Joint incident response procedures with critical vendors
• Regular Reviews: Periodic review of vendor security practices and performance

Supply Chain Security

• Security assessment of software dependencies and open source components
• Monitoring for vulnerabilities in third-party software and libraries
• Secure software development lifecycle for custom applications
• Verification of software integrity and authenticity

13. Security Monitoring

Security Operations Center (SOC)

• 24/7 Monitoring: Around-the-clock monitoring of security events
• Threat Detection: Advanced threat detection and analysis capabilities
• Incident Response: Immediate response to security incidents and alerts
• Threat Hunting: Proactive hunting for advanced persistent threats

Monitoring Technologies

• SIEM Platform: Centralized security information and event management
• User Behavior Analytics: Detection of anomalous user behavior
• Network Traffic Analysis: Deep packet inspection and network monitoring
• Endpoint Detection and Response: Advanced endpoint security monitoring

Threat Intelligence

• Intelligence Feeds: Multiple commercial and open source threat intelligence feeds
• Indicator Matching: Automated matching of threat indicators
• Threat Attribution: Analysis of threat actor tactics and techniques
• Intelligence Sharing: Participation in threat intelligence sharing communities

Analytics and Reporting

• Real-time dashboards for security metrics and key performance indicators
• Regular security reports for management and stakeholders
• Trend analysis and predictive analytics for threat detection
• Compliance reporting for regulatory and audit requirements

14. Security Training

Employee Security Training

• Onboarding Training: Security awareness training for all new employees
• Annual Training: Mandatory annual security awareness training updates
• Role-Specific Training: Specialized training based on job responsibilities
• Phishing Simulation: Regular phishing simulation exercises and training

Security Culture

• Security Champions: Security advocates in each department
• Security Awareness: Regular security tips and awareness communications
• Incident Learning: Sharing lessons learned from security incidents
• Recognition Program: Recognition for good security practices and reporting

Specialized Training

• Technical Training: Advanced security training for technical staff
• Compliance Training: Training on regulatory requirements and compliance
• Incident Response: Training on incident response procedures and tools
• Privacy Training: Data privacy and protection training for relevant staff

Training Effectiveness

• Regular assessment of training effectiveness and knowledge retention
• Continuous improvement of training content and delivery methods
• Tracking of security awareness metrics and improvements
• Feedback collection and incorporation into training programs